What is an invoice? A sales invoice is an invoice that is sent when a product or service has been delivered to another company, this is required by law. The invoice can also be sent to a private individual. Sending a sales invoice to private individuals is not mandatory, but in many cases it is desirable and/or customary.
Sales invoices can be created in different systems or specially developed systems. The Tax and Customs Administration sets a number of requirements for an invoice. Below we list the legal invoice requirements.
What should be on an invoice
Your full company name and that of the customer. You state the legal name. The trade name is also allowed, if it is registered with the Chamber of Commerce in combination with the address and place of residence For fiscal units, it is common for the name of the part providing the service to appear on the invoice.
You must state your and your customer’s full address. The address that you must state is the address where the company is actually located. Mentioning only a PO box number is not sufficient. Your VAT number and Chamber of Commerce number must be stated on the invoice. Also the date on which the invoice was issued with sequential numbering.
There should also be a clear specification of the nature of the goods or services you have provided. Also the quantity of the goods or the scope of the services that you have provided and the date on which the goods or services were provided, or the date of a prepayment
The amount you charge for the goods or services you provide, excluding VAT and whether you deliver with different VAT rates. You must then state the various associated amounts separately.
Of course, the invoice must also state what the payment method is. This can be on account, by direct debit or through online payment options. It is also wise to state the payment term as well as the reference to any applicable general terms and conditions.
Invoicing with Debitan
Within Debitan you can easily send invoices that meet the above requirements. You can also use all possible payment facilities to get your invoice paid quickly and easily. This is of course also a perfect service to your customers. With this we help you structure and shorten the order to cash cycle with less costs and more insight. In order to run a healthy debtor administration, it is necessary that you have an overview of the current state of affairs with regard to your debtors. Which debtors have already paid and which have not yet? With our debtor management software packages you have this overview at all times, 24 hours a day, 7 days a week.